Used-equipment purchasing FAQ

Start with the main task, workload, site constraints and operating environment. Brand or nominal capacity alone does not establish suitability.

1. Describe earthmoving, quarry, road or lifting tasks.
2. Share working space, loads or ground conditions and planned use.
3. Compare the exact configuration and obtain a competent suitability assessment.

Scope: verify against the actual unit, use and destination.

Provide category, reference model, quantity, budget, destination and purchasing timeline. State whether the budget includes transport and taxes.

1. Name the destination country, city and site.
2. Describe use, required options and acceptable age or hours.
3. Specify equipment-only pricing or a transport-inclusive proposal.

Scope: verify against the actual unit, use and destination.

These are sourcing reference models, not confirmed inventory or a statement about a particular unit. Year, hours and condition must be supplied for the matched unit.

1. Request actual-unit information through “Get more details”.
2. Confirm unit identifier, location and quotation validity.
3. Ensure the contract and inspection refer to the same unit.

Scope: verify against the actual unit, use and destination.

Compare total cost and verifiable condition, rather than price alone. Repair history, configuration, wear and inspection results can change acquisition cost.

1. Use the same parameter checklist for both units.
2. Record repairs, replacements and servicing required.
3. Calculate purchase, delivery and initial maintenance budgets separately.

Scope: verify against the actual unit, use and destination.

Xinbeidao can help arrange visits to equipment dealers and yards in China, including itineraries, airport pickup and interpretation. Inspections and operational demonstrations are agreed for the shortlisted units and site conditions.

1. Provide category, budget, expected visit dates and visitor count.
2. Confirm shortlisted units, demonstrations and inspection arrangements.
3. Agree reception services, independent inspection and related costs in advance.

Scope: confirm services and costs for the actual unit, use, destination and written agreement.

Xinbeidao can assist with business invitation materials and discuss reception arrangements for an equipment visit. Assistance with documents does not guarantee a visa or entry approval.

1. Confirm the purpose, dates and visitor information in advance.
2. Prepare documents according to the actual application requirements.
3. Agree document assistance, interpretation, reception services and costs separately.

Scope: confirm services and costs for the actual unit, use, destination and written agreement.

You can commission equipment sourcing, inspection, purchase negotiations or batch-purchasing coordination separately, or request coordination covering selection, inspection, export, transport and customs clearance.

1. Explain what your existing team will handle and where handover occurs.
2. Agree the commissioned scope, deliverables and fees in writing.
3. Define transport, clearance and after-sales responsibilities separately.

Scope: confirm services and costs for the actual unit, use, destination and written agreement.

The hour meter is one clue. Cross-check service records, accessible controller data and component wear; no single clue proves the reading is accurate.

1. Record the meter and unit identifier.
2. Ask the inspector to compare records and available system data.
3. Document discrepancies and unverifiable items.

Scope: verify against the actual unit, use and destination.

Request a walkaround, cold start, instruments, principal movements and key-component views. Videos support screening and do not replace an on-site inspection.

1. Make sure footage identifies the same unit.
2. Record filming date and test conditions.
3. Have a competent inspector define the on-site checks.

Scope: verify against the actual unit, use and destination.

Agree a category- and use-specific scope in writing, covering identity, structure, powertrain, working systems and undercarriage. Competent personnel should perform tests under safe procedures.

1. Confirm inspector, date, unit identity and scope.
2. Record conditions, photographs and defects.
3. List exclusions and matters requiring further diagnosis.

Scope: verify against the actual unit, use and destination.

Request repair records and have an inspector assess dismantling, welds and deformation. Fresh paint or a photograph does not establish an accident-free history.

1. Identify engine, hydraulic and structural repairs.
2. Arrange further checks on suspicious areas.
3. Document disclosures and inspection findings.

Scope: verify against the actual unit, use and destination.

No. Permissible loads depend on radius, boom length, outrigger setup and conditions. Obtain the load chart for the actual configuration and have a competent person assess the lifting plan.

1. Supply load weight, radius and site conditions.
2. Verify boom, counterweight and outrigger configuration.
3. Obtain the manufacturer chart for that configuration.

Scope: verify against the actual unit, use and destination.

Review chassis and engine records alongside boom, slewing, outriggers, rope and safety-device checks. Any load testing should be performed by competent personnel under applicable procedures.

1. Record chassis and crane identifiers separately.
2. Review maintenance, repairs and inspection records.
3. Document scope, test date and exclusions.

Scope: verify against the actual unit, use and destination.

Review maintenance records, then have competent personnel inspect leaks, fluid and motion under the manual. Slow movement, noise or drift calls for diagnosis; video alone cannot identify the cause.

1. Record temperature and operating conditions.
2. Check fluids, hoses, cylinders and repair records.
3. Arrange professional pressure checks or further diagnosis where needed.

Scope: verify against the actual unit, use and destination.

Inspect track shoes, links, sprockets, idlers and rollers for wear and matching condition. Remaining life requires professional measurement; appearance alone cannot justify a percentage.

1. Use a model- and manual-specific checklist.
2. Record wear measurements and defect photos.
3. Include replacement estimates in acquisition cost.

Scope: verify against the actual unit, use and destination.

Check vehicle, engine and manufacturer evidence, then have the destination importer confirm suitability. Year, horsepower and cab appearance do not establish an emissions level.

1. Obtain vehicle and engine identification.
2. Review emissions and vehicle documents.
3. Confirm current destination requirements before import.

Scope: verify against the actual unit, use and destination.

Cross-check the odometer with service, repair and accessible system records, and assess engine, transmission, axles and braking. Verify actual axle and powertrain versions for the unit.

1. Record vehicle identity and odometer reading.
2. Obtain major-repair and component-change records.
3. Arrange professional inspection and note unresolved checks.

Scope: verify against the actual unit, use and destination.

Verify chassis, crane and body identities and options separately, then assess vehicle loading, installation and working conditions. Nominal crane capacity does not replace a complete-vehicle suitability assessment.

1. Obtain chassis, crane and complete-vehicle records.
2. Check installation, outriggers and body configuration.
3. Have competent personnel assess load and working requirements.

Scope: verify against the actual unit, use and destination.

Lifting ability depends on radius and boom setup. Specify both load and distance and check the configuration’s chart, rather than relying on maximum tonnage.

1. Specify the item’s weight.
2. Provide pick/place positions, distances and constraints.
3. Confirm the chart and instructions for that configuration.

Scope: verify against the actual unit, use and destination.

Match the machine identifier, engine identifier and plate information to their respective documents. Different component numbers need not be identical; unexplained mismatches require investigation.

1. Photograph plates, stamped identifiers and supplied documents.
2. Compare model, identifiers, year and seller identity.
3. Pause confirmation if identifiers are unclear or appear altered.

Scope: verify against the actual unit, use and destination.

Check the seller’s authority to sell, transaction history and finance records. Where finance is involved, obtain verifiable status evidence from the relevant institution instead of relying solely on verbal assurances.

1. List ownership and finance documents to obtain.
2. Have transaction professionals verify information and investigate gaps.
3. Record disclosures and agreed responsibilities in the contract.

Scope: verify against the actual unit, use and destination.

Identify the unit precisely and record confirmed configuration, condition, price, delivery and acceptance arrangements. Mark unverified data clearly rather than treating it as a guaranteed value.

1. Attach identifiers, parameters and condition information.
2. Agree inspection, reinspection, payment and delivery milestones.
3. Define cost scope, discrepancy handling and responsibilities.

Scope: verify against the actual unit, use and destination.

List missing evidence and unresolved checks, then assess whether they can be completed. Do not proceed directly to payment and shipment while identity, ownership or import suitability remains unresolved.

1. Distinguish recoverable documents from critical gaps.
2. Set evidence and review milestones.
3. Align contractual steps with completed verification.

Scope: verify against the actual unit, use and destination.

A quotation should separate the specific equipment price, service fees and related costs. Transport, certification, gateway charges and taxes should identify included amounts, estimates and items that may change so total costs can be compared.

1. Match the unit quotation to its year, configuration and condition.
2. Itemize services and fees, quoting optional services separately.
3. For door-delivery or tax-inclusive proposals, confirm inclusions, delivery responsibilities and payment milestones for the destination.

Scope: confirm services and costs for the actual unit, use, destination and written agreement.

Agree proportions and milestones around verification, inspection, shipment and the contract; this page sets no universal deposit percentage. Verify the contracting party, recipient and bank details before payment.

1. Define evidence due at each payment milestone.
2. Verify recipient details and any change request.
3. Retain payment evidence and confirmations.

Scope: verify against the actual unit, use and destination.

A used unit may require servicing, wear-part replacement or repairs after delivery. Base the reserve on inspection findings rather than a universal fixed percentage.

1. List fluids, filters and identified worn parts.
2. Price labour and parts.
3. Separate essential repair and preventive servicing budgets.

Scope: verify against the actual unit, use and destination.

FOB and CIF are sea and inland-waterway rules, so they should not be the default for road-only delivery. Assess FCA, CPT, CIP or DAP for road or multimodal arrangements according to agreed responsibilities.

1. Specify transport mode and named delivery point.
2. Separate costs, risk, insurance and customs duties.
3. Record the selected rule and place in the contract.

Scope: verify against the actual unit, use and destination.

Based on category, destination, operating conditions and budget, Xinbeidao can prepare candidate-unit information and condition photos, video-inspection or China-visit arrangements, and an initial cost and transport proposal.

1. If the model is undecided, begin with intended use and budget.
2. Add quantity, expected purchase timing and essential configuration.
3. Confirm candidate information, quotation validity and items still requiring verification.

Scope: confirm services and costs for the actual unit, use, destination and written agreement.

Prepare transaction, identity, declaration and transport information. The exporter and destination importer should confirm the actual checklist; requirements vary by category and destination.

1. Confirm contract, commercial invoice and packing or equipment list.
2. Supply model, identifiers, configuration and shipping dimensions/weight.
3. Verify import requirements and required certificates.

Scope: verify against the actual unit, use and destination.

Do not apply one certification assumption to all of Central Asia. Confirm requirements by destination, category, use and configuration with the importer and competent bodies.

1. Identify country and importer.
2. Submit exact model and configuration.
3. Confirm applicable documents, issuing bodies and costs.

Scope: verify against the actual unit, use and destination.

Delivery depends on unit location, loading, mode, border operations and clearance. Category-page ranges are planning references; agree actual milestones in writing.

1. Confirm start point and planned loading date.
2. Separate transit from clearance time.
3. Agree status updates and exception handling.

Scope: verify against the actual unit, use and destination.

Confirm whether insurance is included, coverage, value, deductibles, exclusions and claims procedures. “Transport included” does not itself establish insurance coverage.

1. Match the policy to route and unit details.
2. Check loading/unloading coverage.
3. Retain loading photographs and notification requirements.

Scope: verify against the actual unit, use and destination.

A coordinator can report progress from dispatch through destination clearance. Load securing, transport insurance and dispatch records are agreed for the transport plan and support checks of equipment condition and handover.

1. Agree the progress contact, reporting channel and key milestones.
2. Request loading photos and dispatch records matching the actual unit.
3. Arrival arrangements depend on actual transport and clearance progress.

Scope: confirm services and costs for the actual unit, use, destination and written agreement.

For excavators check tracks, teeth and hydraulic hoses; for cranes, ropes, sheaves and outrigger components; for trucks, tyres, brakes and filters. Loader cranes need separate chassis and crane checks.

1. Create a model-specific checklist.
2. Have competent personnel assess wear and replacement.
3. Match parts by number and configuration.

Scope: verify against the actual unit, use and destination.

Parts can be matched using the equipment model, nameplate or part photos, with assistance for purchasing and dispatch. Photos support identification; final compatibility still requires checks of actual configuration, part number and installation requirements.

1. Provide the unit identifier, model and clear nameplate photos.
2. Check part number, dimensions, configuration and lead time.
3. Confirm shipping method, costs and return terms before purchasing.

Scope: confirm services and costs for the actual unit, use, destination and written agreement.

For eligible equipment under agreed terms, core-component warranty can be provided for 3 months or 500 operating hours, whichever occurs first. Covered components, non-user-caused faults and exclusions must be specified in the unit-specific contract; coverage is not assumed for every unit or component.

1. Confirm the start date, hour record and covered components.
2. Agree diagnosis, parts, labour, shipping costs and exclusions in writing.
3. Report fault symptoms through WeChat or WhatsApp and retain fault and maintenance records.

Scope: confirm services and costs for the actual unit, use, destination and written agreement.

Check fluids, battery, preheating and starting equipment against actual minimum temperatures and manufacturer instructions. A Mongolia-use description does not prove a particular unit has a cold-weather package.

1. Describe minimum temperature and storage conditions.
2. Request the actual option list and operating manual.
3. Confirm service intervals and fluid specifications.

Scope: verify against the actual unit, use and destination.

Refurbishment, cold-weather configuration, operator training, multilingual documents and extended warranty services can be requested according to the equipment and project, with separate quotations.

1. Explain operating conditions, minimum temperature and operator requirements.
2. Confirm equipment compatibility, scope, document language and delivery method.
3. Agree cost, timing and warranty conditions in writing before purchase.

Scope: confirm services and costs for the actual unit, use, destination and written agreement.

Confirm the project location, earthmoving or breaker use, machine configuration and local importer. Condition checks and destination admissibility are separate tasks; neither brand, tonnage nor border choice establishes import eligibility.

1. Obtain identifiers, evidence for year, repair history and hydraulic/undercarriage inspection records.
2. State operating temperatures, terrain and parts needs; check the actual configuration.
3. Have the importer confirm unit-specific requirements and costs; have the carrier confirm dimensions, weight and route.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

Maximum rated capacity does not establish capacity at the working radius. Selection needs the load chart, while transport needs dimensions and weight in the actual travel or shipping configuration.

1. Specify load, radius, boom length, outrigger setup and ground conditions.
2. Match the actual crane load chart, identifier and inspection records.
3. Have the carrier confirm oversize handling and insurance; ask the importer to confirm applicable formalities.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

Define tractor or cargo use, road conditions and the actual chassis and engine configuration. Use the vehicle records for emissions evidence; have the local importer verify admissibility and registration for that vehicle.

1. Check VIN, engine identifier, year, mileage evidence and repair history.
2. Verify drive layout, load needs, frame and powertrain condition.
3. Before payment, obtain the destination document checklist and a transport quotation with explicit inclusions.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

Treat the vehicle as a chassis, mounting system and crane assembly. Check their identifiers, installation records, capacity at working radius and vehicle loading rather than nominal crane tonnage alone.

1. Record chassis and crane models, identifiers and mounting position.
2. Check outriggers, subframe, structural condition and load chart.
3. Have qualified personnel assess compatibility, the importer confirm vehicle records and the carrier confirm shipping configuration.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

State the actual minimum operating temperature and storage conditions, then check manufacturer limits and the installed configuration. Appearance or brand alone does not establish cold-weather suitability.

1. Check cold-start and heating systems, battery, fluid specifications and servicing records.
2. Confirm hoses, seals, tracks and replacement-parts availability.
3. Have qualified personnel assess upgrades or servicing; confirm records with the importer and include costs in the budget.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

Erenhot–Zamyn-Uud is a route to discuss; actual rail or road arrangements must be confirmed by the carrier for the machine and destination. A route illustration is neither a booking nor a delivery-time commitment.

1. Provide shipping dimensions, weight, handling requirements and the Mongolian delivery location.
2. Check whether the machine can ship intact or needs disassembly, and the costs.
3. Confirm carrier scope, border handover, insurance, estimated timing and importer responsibilities.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

Describe altitude, slopes, access roads and working conditions, then check manufacturer operating limits with qualified personnel. Torque alone does not replace stability, braking, cooling or route-access assessments.

1. Provide the work scope, loads, road width and site-access restrictions.
2. Check powertrain, brakes, undercarriage and maintenance on the actual unit.
3. Have the carrier confirm border and road constraints and the importer confirm clearance records.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

No. Requirements should be confirmed for the destination, equipment category, use, configuration and transaction with the importer and relevant bodies. “Central Asia” is not a substitute for country-specific verification.

1. Confirm the final import country and actual equipment category.
2. Provide identifiers, model, year, configuration and available records.
3. List required documents, responsible parties, costs and completion milestones in writing.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

Separate machine price, inspection, inland and cross-border transport, handling, insurance and confirmed import-related costs. State delivery point, currency, validity and exclusions.

1. Match the quote to the unit, delivery point and date.
2. Distinguish fixed prices from third-party costs awaiting confirmation.
3. Agree trade terms, risk transfer, payment milestones and treatment of cost changes.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

Identify actual configuration and part numbers, then ask destination suppliers about stock, lead time and compatible alternatives. Brand familiarity does not guarantee immediate availability of every part.

1. List relevant wear items such as tracks, hoses, filters, seals or brake parts.
2. Obtain part numbers, compatibility evidence, price and lead-time confirmation.
3. Define included spares, subsequent supply, remote support and repair responsibilities in writing.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

Resolve title or financing uncertainties before payment rather than substituting a low price or verbal assurance for evidence. Verify seller, unit identity, recipient and relevant settlement or release records, seeking qualified advice where needed.

1. Request provenance, transfer records and financing documents.
2. With authorization, check with the financier or relevant registers.
3. Record title assurances, acceptance/payment conditions and dispute procedures; pause payment while material gaps remain.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.

No. Display images explain equipment types. Actual stock, appearance, year, hours and condition require evidence tied to a specific identifier. Base purchase decisions on unit records and inspection results.

1. Request dated actual photos and videos tied to the identifier.
2. Check plate, structure, powertrain and the documented inspection scope.
3. Identify the unit and delivery contents in the contract and reconcile evidence before proceeding.

Scope: procurement verification guidance; admissibility, costs and delivery conditions require actual records and confirmation by the responsible parties.